Data Privacy Statement
Thank you for your interest in the websites of Technische Universität Berlin (TUB). The protection of the personal data of visitors of TUB websites is very important for us. Therefore we want to inform you about data security at our university. Subject of Data Privacy
Data privacy covers personal data. According to art. 4 par. 1 of DSGVO this are data referring to an identified or identifiable individual, hence all data which could be used to identify you. This applies for data such as name, private address, e-mail address, telephone number but also to usage data such as your IP address.
Of course Technische Universität Berlin observes the legal requirements of data privacy and other applicable regulations.
We are committed to ensure that you can trust us concerning your personal data. Therefore transfers of sensitive data are encrypted. In addition our websites are protected against damage and unauthorised access by technical measures. General Data Privacy
(1) If you visit a TUB website or download data of these sites, the following information will be stored in a log file: your IP address, date and time of the site access, visited website resp. name of the downloaded file, amount of transferred data, “user agent-string” of your web browser, the website from which you were referred to the current website or file and a status notification of successful or unsuccessful access. The non-anonymised data will be deleted after two weeks and will not be archived.
(2) This data will only be used for non-commercial purposes: it will only be reviewed manually if necessary for fault analysis, optimisation or investigation of abuse or performance issues.
(3) For data collection and storage we employ cookies. Cookies are small data packets consisting of text and are stored by your web browser upon website visit. They cause no harm on your device – neither do cookies contain viruses nor do they give us the option to spy on you. We employ two types of cookies: session cookies and permanent cookies. Session cookies are deleted when you close your web browser. Permanent cookies have a maximum life time – in our case up to one day.
Cookies are employed to ensure an optimal usage of the websites for visitors and editors. The employed cookies are not used for the tracing of user activities or analysis of behaviour. They are only employed where there is a technical requirement or they make more sense than other techniques such as the recognition of the login status of visitors and editors or the storage of information such as “display mobile version of the website”. The usage of the websites is possible without cookies most of the time. For features resp. sites which require a login the employment of cookies is necessary.
You can configure your web browser to delete stored cookies.
(4) Within TUB websites external websites or services are embedded in some cases. The integrated search function refers to a website of the Google for example. In this case only the search terms are transferred.
With techniques like “iframes” external website contents are embedded at certain points. The providers of the websites may register, store and as the case may be process and relay your data. Personal data is not part of this data as long as you do not submit it using a web form. Otherwise the external providers can only retrieve information as it is registered for normal website visits, such as IP address, rough whereabouts, employed browser, the website you are coming from and so on. Extent of Data Collection and Storage
For the usage of our websites the registration of your personal data is not necessary in general. For TU Berlin to fulfil requested services, we require personal data in some cases. This applies especially for the individual replying to e-mails, provision of special services or applications.
If you entrust us with the supply of a service, we will only register and store your personal data as required for the supply of the service.
If you sign up for a newsletter with your e-mail address, we will use your e-mail address in order to inform you within the newsletter until you unsubscribe the newsletter. Collection and Storage of Usage Data
For the optimisation of our websites we collect and store data, such as visited website, date and time of access, the website which you are coming from and so on.
An automated processing is conducted for the generation of weekly access statistics which are provided for TUB departments if requested for analysis. For this purpose the log data is anonymised by removal of the last two octets of IP addresses and removal of GET parameters from the URLs. This ensures that the statistics are based on anonymous data not allowing a reference to natural persons and their correspondent user data. The non-anonymised data will be deleted automatically after two weeks and will not be archived; a permanent storage is excluded. The anonymised log files and access statistics are stored for a longer period.
Data Usage for a Specific Purpose
We collect, process and store your personal data exclusively TUB internal for the purpose you notified us about and thereby we follow the principle of purpose related data usage. Without your explicit consent your personal data will not be given to third parties as long as it is not necessary for the supply of a service or execution of an agreement. The forwarding of data to requesting governmental institutions and authorities is only conducted based on legal regulations resp. if we legally obligated by a judicial decision.
We take university internal data privacy very seriously. Our employees are bound to discretion and the compliance with data privacy laws by contract.
Right of Access to Personal Data
You can retrieve information about your stored personal data without giving reasons at any time free of charge. Please contact the address provided in the legal details of the website.
We will be pleased to assist you if you have any further questions about our data privacy information.
Please note that data privacy regulations and handling of data privacy (e.g. at Google) can change from time to time making it necessary to inform oneself about changes of data privacy laws and company policies.
This data privacy statement only applies for content of TUB webservers which provide this data privacy statement and does not cover linked websites of external webservers.